Pentagon Unveils PentagonMail Assistant – The Ultimate Solution for Email Management

Learn How PMA Can Become Your Business Email Assistant for Project Success and Beyond!

Are endless emails causing delays and disorganisation in your projects? Struggling to find crucial correspondence buried deep in your inbox? Introducing PentagonMail Assistant (PMA), your essential business email solution designed to simplify project communication management and keep your information organised, secure, and easily accessible.

Professionals across industries rely on Outlook for critical project communications, but when key emails are misplaced, the consequences can be severe—missed deadlines, project delays, and potential legal risks. PMA transforms your inbox into a streamlined, efficient workspace, ensuring vital project data is always at your fingertips.

What are the Benefits of Using PentagonMail Assistant?

1. Take Control of Your Inbox

PMA learns your email filing habits over time, making it smarter and more efficient as you use it. The intuitive side panel displays suggested locations to file your emails, prioritising the most relevant options at the top. This means you spend less time sorting through emails and more time focusing on what really matters – your projects.

2. Customisable Email Storage

Every organisation has unique needs, and PMA recognises that. You can customise your email storage system to align perfectly with your project requirements. Whether it’s categorising emails by project type, client, or timeframe, PentagonMail Assistant ensures that your emails are organised in a way that makes sense to you and your team.

3. Centralised Project Emails

Keep all project-related communications in one place. PMA allows you to file emails alongside other project materials like reports, drawings, and proposals. This ensures that every piece of project-related content is easily accessible to everyone involved, enhancing collaboration and reducing the chances of miscommunication.

4. Instant Email Retrieval

Say goodbye to endless scrolling and searching through your inbox. With PMA’s powerful search capabilities, you can locate filed emails in an instant. Whether you’re using the search bar on the PentagonMail sidebar or right-clicking to navigate directly to the desired folder, finding the information you need has never been easier.

5. Offline Filing and Searching

Even when you’re offline, PentagonMail Assistant has you covered. Continue filing, searching, and accessing your emails without an internet connection, ensuring that your workflow remains uninterrupted even in the face of network issues.

ISO 19650 Compliance Made Easy with PentagonMail Assistant

Compliance with ISO 19650 standards for BIM projects requires precise information management. PMA helps ensure every project-related email is correctly filed and part of a traceable audit trail, safeguarding accountability and reducing compliance risks.

Its Advanced Filing feature and external storage compatibility simplify email management across multiple platforms, keeping your project communications compliant and audit ready. PMA’s smart filing suggestions and flexible storage options help teams stay organised without compromising efficiency.

Stay compliant, organised, and ready for any project challenge with PentagonMail Assistant.

Find an Email, No Matter How Old, with PMA’s Advanced Searching Capabilities

Did you know that one in two Architecture, Engineering, and Construction (AEC) businesses struggle to access their project correspondence easily? If you’re one of them, we have the perfect solution for you.

In an industry where critical project information is often exchanged through email, PMA ensures all your communications are easily retrievable—whether you’re managing current projects or accessing archived emails from legacy projects.

However, anyone who uses email can benefit from PMA: It’s perfect for reducing clutter, ensuring important messages are never lost, and maintaining a clear record of your email exchanges.

Ever needed to retrieve a project email from years ago—even before you joined the company? PMA simplifies this daunting task. With advanced filters, real-time filing, and compatibility across local drives, shared servers, and cloud platforms, accessing both live and legacy project data is stress-free.

Here’s how it can help your team:

Quick Access: Retrieve essential project-related emails, like approvals, design changes, or safety notices, in seconds—eliminating the frustration of searching through cluttered inboxes or outdated archives.

Advanced Search: Use property filters or customise your search to locate exactly what you need, no matter how far back the email is from.

Refine on the Fly: Adjust search criteria instantly to narrow down results and quickly find the precise email you’re looking for.

Effortless Forwarding: Forward the relevant email with just one click, making workflows smoother and more efficient.

By integrating PentagonMail Assistant into your email management process, your team gains immediate access to critical information, enabling better collaboration, enhanced transparency, and full compliance with ISO 19650.

Get started with PentagonMail Assistant today with a Free Trial or purchase the Starter Pack!